What to Look for in Invoicing Software

Lawn care and landscaping businesses have three things that make their invoicing needs unique:

1. They offer recurring services: this means that instead of just sending one invoice, you are often sending the same customer an invoice on a regular cycle. For example, you might have a weekly mowing customer who you invoice once a month.
2. They have seasonal fluctuations: you might have a recurring service, but you may mow weekly during the spring, bi-weekly during the summer and not at all during the winter. If you don’t have an automated process, it will be hard to keep track of exactly how much you should be charging your customers.
3. They have a wide array of services and materials that they charge for, and therefore a wide variety of prices, taxes, and other features.

Cash flow is how quickly you get paid. To get paid quickly, you have to make it easy or automatic to create an invoice, and you need to make it easy to get paid.

In Duranta, you can create an invoice directly from your CRM, or you can convert your proposal or estimating software into an invoice with just one click. You can also create templates using snippets, that make it easy to continue receiving payments.

Duranta also makes it easy for customers to pay you: you should be able to accept credit card and other online payments in real time.

If you do any sort of recurring work, you will want your software to automate creating and sending of invoices, so that you never forget and are late on receiving payments.

In todays fast moving world, you don’t want to have to get to your desk to create an invoice. You should be able to generate it while in the field, or while performing your day to day operations. You should also be able to see in the app the status of any invoices, such as how many are past due, how much you are owed and how much you will receive.

Your invoice has to include an option to pay online via a direct link in the invoice. Payment options such as credit cards, buy now pay later, and others are critical.

You want your invoice, payment status and other information to integration with your accounting and other business software. If not, you will be left with a lot of messy paperwork going to your back office.

Reporting is usually a set of charts that explains to you how much money you are owed, how much you have collected, and how much you have coming due. The right software includes all of this for you and centralizes this all in one place.

We built Duranta to be fast, to have the lowest credit card payment processing rates, to integrate with quickbooks, and to be an all in one solution alongside our CRM and estimating software. And Duranta is available on an iPhone and iPad app.

The faster your invoice, the faster you get paid. So we made it extremely fast and easy to invoice with Duranta. You can convert a proposal into an invoice with one click, and fire off the invoice directly from your phone. Or you can start directly from the invoice, and pull in your material prices and production rates directly from your database.

Many landscaping companies lose thousands of dollars a year in unsent invoices, uncollected payments, and late payments. So we wanted to make sure that you know exactly who has paid you, and when. To allow this we allow you to track when your customer has seen your invoice, and we show you some handy charts so you know how much you’ve been paid.

Duranta’s payment processing fees are some of the lowest in the industry, allowing you to keep more of your hard earned money in your pocket.

We store the invoice information directly in your CRM. So you can see contact information, property and customer notes, proposals and now invoices all in one place.

We hope that using Duranta's new invoicing feature helps save you three hours a day, and help you get paid more and faster.